Process + competency
Distribute work by ability
Tasks go to people who can demonstrably do them — not just to whoever happens to be free.
Platform
AI amplifies what's there.
AI amplifies what's there.
Structure — or chaos.
That's why the Kollegia platform is both: the operating system that structures your company — and the digital colleagues who work on it. One doesn't work without the other.
OS levels
apps on one database
digital colleagues
silos
How it's built
Three levels. One operating system.
Each level answers a question that, in most companies, is only answered inside the heads of individual people.
Level 1 · Company OS
How does your company create value?
Products, the prerequisites they require and the processes where work actually happens — made explicit instead of passed on as tribal knowledge. Plus the knowledge that used to live in heads and folders.
Looked after by Lars (Processes) and Lena (Knowledge)
Modules
Products
Enabler
Processes (FlowChart)
Knowledge
Map
Brainstorm
Level 2 · Organisation OS
Who owns the work?
Roles with clear requirements, teams, people — and permissions that separate "may" from "can". Here, AI agents are staff with rights too, not a black box. Audit-ready organisation view included.
Looked after by Sofia (Organisation) and Angel (Supervisor)
Modules
OrgChart
Teams
Roles
People
Permissions
Agents
Tools
Level 3 · Competency OS
Who can do what — proven?
The economic core: skills per role, target/actual in SkillMatch, evidence from tests and training, onboarding with a plan — and the Skill Audit as a control tower for competence risks and key-person dependency.
Looked after by Antoine (Competencies & Onboarding)
Modules
Skills
Tests
Training
Training planner
Onboarding plans
SkillMatch
Skill Audit
The chain
Everything is connected by one thread — on purpose.
The three levels of the platform aren't pigeonholes. They form a continuous chain from the service to the evidence.
Products
What you deliver
Processes
How it's made
Roles
Who owns it
Skills
What it takes
People & agents
Who can do it
Evidence
What's proven
Change one link, and all the others know. That's the difference between a platform and a collection of tools.
Competency + evidence
Claims become provable
"They can do that" becomes a piece of evidence that auditors and customers accept too.
QMS + organisation
Registers know their people
ISO evidence sits on the same role and process framework — no separate QM world.
Commercial + operations
Numbers meet reality
Quotes, contracts and management accounting live next to the services and the people who deliver them.
AI + structure
Colleagues instead of chatbots
Digital colleagues work on the chain — so their answers are your truth, not internet prose.
Today + tomorrow
New apps plug in
Every future app inherits the chain and the permission model — the platform grows without sprawl.
Enterprise-ready
Built for the real thing, not the demo.
GDPR & EU option
Your data in your tenant, GDPR-compliant — EU-friendly provider options are available for AI functions.
Microsoft Entra SSO
Sign in with your existing corporate identity — including provisioning patterns.
Multi-tenant
Multiple organisations cleanly separated — with a sandbox to try things risk-free next to production.
Fine-grained permissions
Role-based rights and processing rights at the record level — control without freezing the organisation.
Multilingual
German, English, Spanish — for distributed teams and locations across borders.
Open via MCP
Integrations geared to SharePoint, HR systems and DATEV — and your own agents via the Model Context Protocol.
