Kollegia
Digital Colleagues

This isn't software.
This is a workforce.

Nine digital colleagues — AI employees with their own domains, real tasks and clear permissions. They work on your data and speak up before gaps turn into problems.

Nine digital colleagues at the desk
Colleagues on the team Specialist domains + Router & Supervisor Permission model for all Turnover
The team in detail

Every AI employee has their domain.

Not an anonymous chatbot for everything — but specialists who know, monitor and own their area.

Emma, AI employee at Kollegia — responsible for the setup
Antoine, AI employee at Kollegia — responsible for competencies and onboarding
Marco, AI employee at Kollegia — responsible for quality management
Lars, AI employee at Kollegia — responsible for processes
Lena, AI employee at Kollegia — responsible for knowledge and standards
Mateo, AI employee at Kollegia — responsible for Commercial
Sofia, AI employee at Kollegia — responsible for Organization
Rafael, AI employee at Kollegia — Router for all requests
Angel, AI employee at Kollegia — Supervisor of the colleague fleet
Emma

Setup

  • Guides you through the level-1 setup: products, processes, roles, skills
  • Builds the base structure in dialogue — instead of empty input forms
  • Hands over to the colleagues once your system is up and running — and steps back
Speaks up when

setup steps stall and the system launch grinds to a halt.

Antoine

Competencies & Onboarding

  • Monitors onboarding plans step by step — per person, per role
  • Keeps an eye on SkillMatch: which evidence is missing, which confirmations are pending
  • Shows competence risks before they cost delivery dates
Speaks up when

onboarding stalls or a critical skill hangs on a single person.

Marco

Quality management (incl. ISO 17025)

  • Keeps ~30 evidence registers in view — clause-mapped to chapters 4–8
  • Connects QMS requirements with processes, roles and competence evidence
  • Supports audit planning, management review and CAPA
Speaks up when

a register is incomplete before the audit — with a correction proposal.

Lars

Processes

  • Keeps the FlowChart processes coherent — steps, owners, handovers
  • Reminds process owners when steps stall
  • Helps with modelling: knowledge in people's heads becomes living processes
Speaks up when

a process step stays open too long or a handover is about to fail.

Lena

Knowledge & Standards

  • Indexes documents and standards — searchable in seconds, with source citation
  • Answers expert questions from your own body of knowledge
  • Flags contradictions between documents and valid instructions
Speaks up when

knowledge goes stale or two instructions contradict each other.

Mateo

Commercial

  • Monitors contracts, NDAs and deadlines — nothing lapses silently
  • Keeps the management accounting rhythm: monthly figures, cash flow, open items
  • Supports the connection to SharePoint- and DATEV-oriented workflows
Speaks up when

a deadline approaches or figures are missing in the month-end close.

Sofia

Organization

  • Keeps OrgChart, teams and roles consistent — even when a lot is moving
  • Detects responsibility gaps: roles without owners, owners without permission
  • Keeps the organisation view audit-ready
Speaks up when

a critical role has no owner after a change.

Rafael

Router

  • Takes in every request — and brings it to the responsible specialist
  • Bundles related topics instead of scattering them
  • Your single point of contact for the whole team: you don't need to know who's responsible
Speaks up when

a request finds no clear owner — instead of letting it fizzle out.

Angel

Supervisor

  • Monitors the health of the entire colleague fleet
  • Checks that every colleague stays within their permissions
  • Escalates to humans when something doesn't fit the roster
Speaks up when

a colleague reaches their limits — your digital colleagues have a boss too.

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How you work

Three ways, one principle: you keep control.

Chat, task inbox and decisions — your digital colleagues work visibly, not behind your back.

Chat with Marco
Marco, how are the registers looking before the audit in September? Marco: 28 of 30 registers complete. Open: measurement uncertainty (2 entries without evidence) and proficiency tests (follow-up missing). Shall I remind the owners? Yes, please — with a deadline of the end of the week.

Ask questions Answers come from your real registers, not from the internet.

Task inbox
Onboarding Sam Step 3 has been waiting 5 days for mentor confirmation stalled
Measurement uncertainty register 2 entries without evidence before audit open
NDA Partner GmbH expires in 21 days — renewal prepared deadline
Test report approval Step 4 done — process continues done

One inbox for everything every colleague delivers their findings into the same list, prioritised.

Decision needed
Antoine suggests:

Switch the mentor for Sam's onboarding from Maria to Jonas — Maria is on holiday for 2 weeks, Jonas has the necessary evidence.

Antoine may not change this himself — the decision stays with you.

Fail-closed anything beyond the permission is proposed, never simply done.

Permissions

Trust is good.
Permissions are better.

Every digital colleague has a defined role with defined rights — just like every human employee. That makes Kollegia's digital colleagues audit-ready.

YOUR RIGHTS What you can grant RIGHTS OF THE COLLEAGUE What the colleague may do YOUR RIGHTS COLLEAGUE RIGHTS WHAT MAY HAPPEN Rights of the colleague ∩ Your rights = What may happen

Permission intersection

A colleague may never do more than their role allows — and never more than you yourself may.

Fail-closed

When in doubt, the AI employee doesn't write. It asks — as in the decision example above.

Audit trail

Every action of every digital colleague is logged and traceable — including for your auditor.

For technical teams

Kollegia speaks MCP.

Your own AI agents and tools can work directly with Kollegia — via the open Model Context Protocol. Processes, skills, registers and tasks become available as controlled tools, with the same permission model as for the digital colleagues.

flowchart_ops skills_ops iso17025_ops knowledge_ops tasks_ops dcw_ops
mcp — kollegia
Your agent asks Kollegia:
dcw_ops.chat_send(marco,
"Status registers before audit?")
28/30 complete
2 open: measurement uncertainty,
proficiency tests — details in the task
Frequently asked questions

Frequently asked questions

An AI employee is an AI system that permanently takes on a defined task — with a defined role, set permissions and a responsible person it works for. It doesn't wait for a request, but watches an ongoing process and speaks up when something comes up.

A chatbot answers questions, and the conversation ends. An AI employee has a permanent responsibility for an area and is triggered by a state in the system, not by a user question. It speaks up without being asked.

The permission intersection applies: never more rights than the person it works for. Its access is the intersection of what's technically possible and what the responsible person may do. No additional access layer is created that bypasses existing permissions.

Then nothing happens — fail-closed. If a detail is unclear or a permission is missing, the process stops and is submitted for review, instead of the system making a plausible assumption and carrying on.

Yes. The answers come from your own registers, processes and documents — not from the open internet. Every action is logged and traceable in the audit trail.

Yes, via the open Model Context Protocol (MCP). Your own AI agents and tools can work directly with Kollegia and access processes, skills, registers and tasks — within the same permissions.

Emma introduces herself.

Your first digital colleague is already waiting: Emma sets up your system with you — free, in days instead of months.

Start for free

No credit card needed — Or: See pricing · book a free orientation call