For quality managers

Your audit should be an appointment. Not a state of emergency.

QMS evidence that builds up in everyday work instead of in night shifts: clause-mapped registers, competence evidence tied to roles — and Marco, who finds the gaps before the auditor.

Sound familiar?

The QMS is alive — but in three parallel worlds.

Before every audit, the evidence archaeology begins — evenings and weekends go into hunting through folders.

Competence evidence in Excel, training in the LMS, procedures in the QM folder — nothing is linked to anything else.

Complaints, nonconforming work and CAPA fizzle out between meetings — until the auditor asks.

To "Who may approve this method — and how do you know that?" there is no one-click answer.

What changes

Continuous evidence instead of periodic panic.

Compliance app

~30 registers, clause-mapped

ISO/IEC 17025 chapters 4–8 as living evidence registers — with a gap overview per standard requirement. More standards to follow.

Skills + permissions

Competence story = process story

Evidence is linked to roles and process steps — the clause 6.2 question is answered with one click instead of a folder hunt.

CAPA + registers

Nothing fizzles out anymore

Complaints, nonconforming work and actions live in registers with owners and deadlines — visible in the task inbox.

Audit planner

Audits as routine

Internal audits and management review planned, carried out, tracked — in the same system as the evidence.

Your colleagues for this

Three digital colleagues help you run your QMS.

Marco, digital colleague for your QMS
Marco
ISO 17025 / QMS

Monitors register completeness and reports gaps with an owner and a deadline — weeks before the audit.

Lena, digital colleague for knowledge and standards
Lena
Knowledge & Standards

Keeps documents findable and flags contradictions between instructions — before the auditor finds them.

Antoine, digital colleague for competencies
Antoine
Competencies

Keeps an eye on competence evidence and expiring qualifications — the 6.2 evidence stays current.

A realistic case

Surveillance audit in ten weeks.

Without a system

The quality manager spends three weeks pulling evidence together: PDFs, Excel competence lists, conflicting versions. Two gaps only surface during the audit — nonconformity, action plan, rework. And in a year it all starts over.

With Kollegia

Marco reports ten weeks ahead: 28 of 30 registers complete — the two open points have owners and deadlines. Competence evidence, training records and registers have long been linked. The audit week is an appointment in the calendar. Nothing more.

Get your evenings back.

In the free orientation call, we look at your accreditation and where continuous evidence saves you the pre-audit weeks.

Book an orientation call

Developed with a DAkkS-accredited testing lab · Or: See pricing